Business Letter
How to write a business letter
What kind of letter is it?
A business letter is a letter written in formal language. There are many reasons to write a business letter. It could be:- to request direct information or action from another party,
- to order supplies from a supplier,
- to identify a mistake that was committed,
- to reply directly to a request,
- to apologize for a wrong
- or simply to convey goodwill.
Elements of a business letter
The parts of a business letter are as follows:- Sender's address
- Date
- Inside address
- Attention line
- Salutation
- Body of the letter
- Complimentary close
- Signature
- Enclosure
Positions of the elements
Styles of business letters are of two main types:- Full block style:
In this type you align all elements on the left margin. - Modified block:
In this style, some elements are on the left page margin.
Example
[SENDER'S NAME]
[SENDER'S ADDRESS] (optional[SENDER'S PHONE] (optional[SENDER'S E-MAIL]
[DATE]
[RECIPIENT W/O PREFIX][RECIPIENT'S COMPANY] [RECIPIENT'S ADDRESS] (Optional) Attention [DEPARTMENT/PERSON], Dear [RECIPIENT], [CONTENT.]
[VALEDICTION (Sincerely, Respectfully, Regards, etc.)],
Enclosures ([NUMBER OF ENCLOSURES])[SENDER] [SENDER'S TITLE] |
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